Extended Absence or Vacation Policy

If your family is anticipating a vacation, you may want to review our policy for that.  Our Tuition and Enrollment Contract & the Parent Handbook state:

 

Extended Absence:  Tuition is not subject to adjustment because of illness, vacation/travel or extended absence, unless over two weeks.  If the absence is over two weeks, the first two weeks’ tuition is still charged in full.  Beginning on the third week and each week following, your account will be credited for half of your tuition.  This guarantees your child’s place upon return. 

Because we do not have weekly tuition, a weekly tuition is created in this situation by taking your total Academic Year tuition (the amount you pay each month times 9) and divide it by 40 weeks that we are in school.  ***Please note:  there are actually 41 weeks between September 5, 2017 and June 15, 2018.  Tuition charges already reflect the week we are closed at Christmas and that week is NOT charged in your 9 tuition payments.  Your 9 payments are simply the 40 weeks we are in school divided by 9.

Once you have a weekly rate, we will take the number of weeks you are gone and credit you the appropriate amount (1/2 your tuition starting on the 3rd week).  Please see the example below:

Jimmy and his family are going on an extended trip from December 1-January 15.  Jimmy’s  tuition is 9 payments of $989.00.  This means his total tuition is $8901.00 (9 x $989.00).  So, his weekly rate is $8901/40 weeks which is $222.53.

Jimmy’s account will still be charged 9 payments of $989.  However, using the calculations below, we will credit Jimmy’s account according to the policy for his vacation:

There are 6 weeks in Jimmy’s vacation:

Weeks 12/4, 12/11, 12/18, 12/25, 1/1, and 1/8.

  • Week 12/4  there is no vacation credit (first 2 weeks of vacation)
  • Week 12/11 there is no vacation credit (first 2 weeks of vacation)
  • Week 12/18 will be credited $111.26 which is half of his weekly rate.
  • Week 12/26 is Christmas week and is not charged or credited.
  • Week 1/1 is credited $111.26 which is half his weekly rate.
  • Week 1/8 is credited $111.26 which is half his weekly rate.

Therefore:

  • In December, Jimmy’s account will show a charge for $989 and then a credit for $111.26.
  • In January, Jimmy’s account will show a charge for $989 and then a credit for $222.52.

(Please see the table below for a more visual example)

week Regular 9 payments Weekly Tuition calculated from Annual Tuition Vacation December
1 9/5/2017  $  989.00  $  222.53  $  222.53
2 9/11/2017  $  222.53  $  222.53
3 9/18/2017  $  222.53  $  222.53
4 9/25/2017  $  222.53  $  222.53
5 10/2/2017  $  989.00  $  222.53  $  222.53
6 10/9/2017  $  222.53  $  222.53
7 10/16/2017  $  222.53  $  222.53
8 10/23/2017  $  222.53  $  222.53
9 10/30/2017  $  222.53  $  222.53
10 11/6/2017  $  989.00  $  222.53  $  222.53
11 11/13/2017  $  222.53  $  222.53
12 11/20/2017  $  222.53  $  222.53
13 11/27/2017  $  222.53  $  222.53
14 12/4/2017  $  989.00  $  222.53  $  222.53 full tuition the first 2 weeks
15 12/11/2017  $  222.53  $  222.53 full tuition the first 2 weeks
16 12/18/2017  $  222.53  $  111.26 1/2 tuition starting on the 3rd week
12/25/2017 week not charged  $           –  $           – no tuition this week
17 1/1/2017  $  989.00  $  222.53  $  111.26 1/2 tuition starting on the 3rd week
18 1/8/2017  $  222.53  $  111.26 1/2 tuition starting on the 3rd week
19 1/15/2017  $  222.53  $  222.53
20 1/22/2017  $  222.53  $  222.53
21 1/29/2017  $  222.53  $  222.53
22 2/5/2017  $  989.00  $  222.53  $  222.53
23 2/12/2017  $  222.53  $  222.53
24 2/19/2017  $  222.53  $  222.53
25 2/26/2017  $  222.53  $  222.53
26 3/5/2017  $  989.00  $  222.53  $  222.53
27 3/12/2017  $  222.53  $  222.53
28 3/19/2017  $  222.53  $  222.53
29 3/26/2017  $  222.53  $  222.53
30 4/2/2017  $  989.00  $  222.53  $  222.53
31 4/9/2017  $  222.53  $  222.53
32 4/16/2017  $  222.53  $  222.53
33 4/23/2017  $  222.53  $  222.53
34 4/30/2017  $  222.53  $  222.53
35 5/7/2017  $  989.00  $  222.53  $  222.53
36 5/14/2017  $  222.53  $  222.53
37 5/21/2017  $  222.53  $  222.53
38 5/28/2017  $  222.53  $  222.53
39 6/4/2017  $           –  $  222.53  $  222.53
40 6/11/2017  $  222.33  $  222.33
 $ 8,901.00  $ 8,901.00  $ 8,567.18
Difference  $  333.82

Note: In order to be more clear, new wording was made above to make the policy easier to understand (the fees are exactly the same, the wording is different).   The old policy was worded as:

Extended Absence:  Tuition is not subject to adjustment because of illness, vacation/travel or extended absence, unless over two weeks.  If the absence is over two weeks, the first two weeks’ tuition is still due.  Beginning on the third week and each week following, you will be charged half the tuition for that period. This guarantees the child’s place upon return.